Agenda Report

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Regular Meeting
March 09, 2017 12:00 PM
Elk City Board of Education
222 West Broadway
Elk City, OK 73644

Note: The board may discuss. vote to approve, vote to disapprove. vote to table, or decide not to discuss any item on the agenda.


Elk City students will become life-long learners which will enable them to be cooperative, productive, responsible, and successful in a changing world.

1. Call to Order
2. Comments from public; 3 minute time limit (per individual). In accordance with School Policy BED-R, any person wishing to make public comment must notify the Superintendent 24 hours prior to posting agenda.

* The Board of Education cannot legally enter into discussions or take action on any item addressed under public comment.  State law dictates that only those matters specifically appearing on the board agenda may be discussed or voted upon by the Board of Education.  Public comment exists to allow members of the public an opportunity to bring their concerns to the attention of the Board of Education.  However, to prevent any potential violations of the Oklahoma Open Meeting Act, no interaction or discussion will occur with regard to any item addressed under public comment.  Should action be deemed to be necessary, an item will appear on the next meeting agenda for discussion and/or possible board action.

3. Board to Reorganize and Elect Officers for 2017-2018.
4. Consent Agenda
All of the following items, which concern reports and items of routine nature normally approved at board meeting, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration and approval of the following items (OS Section 533)
A. February 13, 2017 Regular Board Meeting Minutes.
B. Financial Transactions
1. Superintendent's Financial Report
2. Treasurer's report ending February 28, 2017.
3. Activity Fund report ending February 28, 2017.
4. New encumbrances and change orders as submitted.
5. Items for Consideration
A. Board to approve or not approve the adoption and revisions to Board Policies FNCD- Bullying, BBH- Development Opportunities: Board Members, CKC- Safety Drills, and FFG- Reporting Suspected Child Abuse And/Or Neglect.
B. Board to approve or not approve the revisions to Board Policy DNAA- Evaluation of Administrative Personnel.
C. Board to approve or not approve the elimination of Board Policy DNA-P - Teacher Performance Evaluation Procedures.
D. Vote to approve or not approve the contract for School Audit June 30, 2017 - Britton, Kuykendall & Miller.
E. Board to consider and take action to approve or not approve the following items as Surplus: 1. 90-100 pieces of 20-25 ft irrigation piping. 2. 35x35 wrestling mat.
F. Vote to approve the following summer school schedule for the Elk City High School:
1. Drivers Education (Tuition - $175.00) May 30, 2017 - June 9, 2017.
6. Vote to convene or not convene into executive session and do one or all of the following as provided by 25 O.S. Section 307 (B) (1) of the Open meeting Law:
A. Discuss the employment, resignation, termination, or appointment of all persons listed as such on today's agenda.
B. Discuss the employment of all persons listed as such on today's agenda. 1. Cindy Buckmaster - Assistant Superintendent 2. Robin Coffman - Curriculum/Professional Development Director 3. Amanda Friesen - Pioneer Elementary Principal 4. Dee Wilhelm - Northeast Elementary Principal 5. Pam Joy - Fairview Elementary Principal 6. Randy Turney - Grandview Elementary Principal 7. Richard Moran - Middle School Principal 8. Tammy Russell - Intermediate High Principal 9. Jeff Lewallen - High School Principal 10. Jamie McClure - High School Assistant Principal 11. Billy Weatherly - Athletic Director 12. Brian Hunt Activities Director/Dean of Students at MS/IH 13. Justin Ediger - Pioneer Center Director 14. Tony Chauncey - IT Director/PowerSchool Manager
C. Discuss the employment, resignation, termination, or appointment of all persons listed as such on today's agenda.
7. Executive Session
8. Vote to return to open session.
9. Personnel
A. Vote to employ or not employ the following individuals for the 2016-2017 school year:
1. Paraprofessional
B. Vote to employ or not employ the following individuals for the 2017-2018 school year.
1. Instructional/STEAM Coordinator
10. Superintendent's Report:
A. School Building Improvements
B. Financial Disclosure Statement
C. New Building Project Update
D. Resignations
E. Wellness Calendar
F. District Enrollment
G. Next Regular Meeting - April 10, 2017 at 6:00 pm
11. New Business
New Business as used herein shall mean any matter not known about or which could have been reasonably foreseen prior to the time and posting of the agenda (25 O.S. 311 (A) (9). 
12. Adjourn
Anyone needing assistance to enter the Board of Education Building or special consideration during the meeting must notify the Superintendent at least twelve (12) hours prior to the beginning of the meeting. 


Individuals having a physical condition that prevents them from attending the board meeting are requested to contact this office no later than 12:00 noon the last working day before said meeting so arrangements may be made to accommodate said individuals.


This agenda was posted on the front door of the Elk City Public Schools administration building, 222 W Broadway, Elk City, OK, at ______ on __________, 2018.



Rick Garrison, Superintendent