Agenda Report

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Regular Meeting
July 10, 2017 6:00 PM
Elk City Board of Education
222 West Broadway
Elk City, OK 73644

Note: The board may discuss. vote to approve, vote to disapprove. vote to table, or decide not to discuss any item on the agenda.


Elk City students will become life-long learners which will enable them to be cooperative, productive, responsible, and successful in a changing world.

1. Call to Order
2. Comments from public; 3 minute time limit (per individual). In accordance with School Policy BED-R, any person wishing to make public comment must notify the Superintendent 24 hours prior to posting agenda.

* The Board of Education cannot legally enter into discussions or take action on any item addressed under public comment.  State law dictates that only those matters specifically appearing on the board agenda may be discussed or voted upon by the Board of Education.  Public comment exists to allow members of the public an opportunity to bring their concerns to the attention of the Board of Education.  However, to prevent any potential violations of the Oklahoma Open Meeting Act, no interaction or discussion will occur with regard to any item addressed under public comment.  Should action be deemed to be necessary, an item will appear on the next meeting agenda for discussion and/or possible board action.

3. Board to consider and take action to approve or not approve June 12, 2017 Regular Board Meeting Minutes.
4. Board to consider and take action to approve or not approve June 30, 2017 Regular Board Meeting Minutes.
5. Consent Agenda
All of the following items, which concern reports and items of routine nature normally approved at board meeting, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration and approval of the following items (OS Section 533)
A. Financial Transactions
1. Superintendent's Financial Report
2. Treasurer's report ending June 30, 2017.
3. Activity Fund report ending June 30, 2017.
4. New encumbrances and change orders as submitted.
6. Items for Consideration
A. Board to discuss Meet and Confer concerns from May 2017 Board presentation. No action to be taken.
B. Board to consider and take action to approve or not approve the Encumbrance Resolution as submitted.
C. Board to consider and take action to approve or not approve the Investment Resolution as submitted.
D. Board to vote to approve or not approve the contract for the Paragon Communications Live and on Demand School Streaming Services for Big Elks Sports and Events for the 2017-2018 School Year.
E. Board to consider and take action to approve or not approve bids for food and supplies for the Child Nutrition Program.
F. Board to consider and take action to approve or not approve Math/Science courses offered by Western Technology Center for the 2017-2018 school year.
G. Board to consider and approve or not approve Jacy Dyson as authorized Child Nutrition Director Representative for the district.
H. Board to consider and take action to approve or not approve Handbooks for Certified Staff, Support Staff, Substitutes, and Students.
I. Board to consider and take action to approve or not approve to renew OSSBA Policy Subscription Service for 2017-2018.
J. Board to consider and take action to approve or not approve to Adopt, Revise, or Eliminate the following policies: REVISE: Activity Student Drug Testing Policy, FNG - Wireless Telecommunication Devices, EIA - Promotion and Retention, EIA-R1 - Grading 7-12 grades, EIA-R2 - Grading Codes K-6 ADOPT: COCA - Child Nutrition Meal Charge Policy ELIMINATE: EIA-R3 - Grading Guidelines for K-4
7. Vote to convene or not convene into executive session and do one or all of the following as provided by 25 O.S. Section 307 (B) (1) of the Open meeting Law:
A. Discuss the employment, resignation, termination, or appointment of all persons listed as such on tonight's agenda.
8. Executive Session
9. Vote to return to open session.
10. Personnel
A. Vote to employ or not employ the following individuals for the 2017-2018 school year:
1. High School Library Media Aide
2. Board to consider and take action to appoint the following personnel for 2017-2018: 1. Penny Shockey - Encumbrance Clerk and Activity Fund Custodian, Deputy Board Minutes Clerk 2. Chelsea Glasgow - Board Minutes Clerk 3. Lisa Hunt - Payroll/Insurance Clerk, Deputy Activity Fund Custodian, Deputy Treasurer 4. Lisa Barber - Treasurer
11. Superintendent's Report:
A. School Building Improvements
B. New Building Project Update
C. Resignations
D. OSSBA Conference - August 25-27, 2017
E. Next Regular Meeting - August 7, 2017 at 6:00 pm
12. New Business
New Business as used herein shall mean any matter not known about or which could have been reasonably foreseen prior to the time and posting of the agenda (25 O.S. 311 (A) (9). 
13. Adjourn
Anyone needing assistance to enter the Board of Education Building or special consideration during the meeting must notify the Superintendent at least twelve (12) hours prior to the beginning of the meeting. 


Individuals having a physical condition that prevents them from attending the board meeting are requested to contact this office no later than 12:00 noon the last working day before said meeting so arrangements may be made to accommodate said individuals.


This agenda was posted on the front door of the Elk City Public Schools administration building, 300 N. Boone, Elk City, OK, at ______ on __________, 2018.



Rick Garrison