Board of Education Regular Meeting
October 10, 2016 6:00 PM
Board of Education
222 W. Broadway
Elk City, OK 73644

Note: The board may discuss. vote to approve, vote to disapprove. vote to table, or decide not to discuss any item on the agenda.


Elk City students will become life-long learners which will enable them to be cooperative, productive, responsible, and successful in a changing world.

1. Call to Order
2. Presentation - Elk City Schools - Drop Out & College Remediation ReportJeff Lewallen - High School Principal
3. Comments from public; 3 minute time limit (per individual). In accordance with School Policy BED-R, any person wishing to make public comment must notify the Superintendent 24 hours prior to posting agenda.

* The Board of Education cannot legally enter into discussions or take action on any item addressed under public comment.  State law dictates that only those matters specifically appearing on the board agenda may be discussed or voted upon by the Board of Education.  Public comment exists to allow members of the public an opportunity to bring their concerns to the attention of the Board of Education.  However, to prevent any potential violations of the Oklahoma Open Meeting Act, no interaction or discussion will occur with regard to any item addressed under public comment.  Should action be deemed to be necessary, an item will appear on the next meeting agenda for discussion and/or possible board action.

4. Consent Agenda
All of the following items, which concern reports and items of routine nature normally approved at board meeting, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration and approval of the following items (OS Section 533)
A. September 12, 2016 Regular Board Meeting Minutes.
B. Financial Transactions
1. Superintendent's Financial Report
2. Treasurer's report ending September 30, 2016.
3. Activity Fund report ending September 30, 2016.
4. New encumbrances and change orders as submitted.
5. Items for Consideration
A. Board to consider and take action to approve or not approve First Amendment to Dissemination Agent Agreement.
B. Board to consider and take action to approve or not approve a resolution calling for an annual election of Board of Education Office Number 2 for a 5 year term. (The election will be conducted on February 14, 2017; and the filing period for this office will be from 8:00 a.m. to 5:00 p.m. at the County Election Board, Monday, December 5 through Wednesday, December 7, 2016.)
C. Board to consider and take action to approve Kids Inc. to continue utilizing an unused classroom as storage for athletic equipment.
D. Vote to approve or not approve the Residency Committee for Resident Teacher, Marc Moyer.

Committee Members - Robin Coffman - District Curriculum Director 

Richard Moran - Building Principal

Jamie Swartwood - Mentor Teacher 

E. Discuss and vote to approve or not approve mineral lease offer for Section 23-11N-21W.
6. Vote to convene or not convene into executive session and do one or all of the following as provided by 25 O.S. Section 307 (B) (1) of the Open meeting Law:
A. Discuss the employment, resignation, termination, or appointment of all persons listed as such on tonight's agenda.
7. Executive Session
8. Vote to return to open session.
9. Personnel
A. Vote to employ or not employ the following individuals for the 2016-2017 school year:
1. Part Time Cafeteria Worker
10. Superintendent's Report:
A. School Building Improvements
B. New Building Project Update
C. District Enrollment
D. Resignations
E. Review new Elementary and Field House Building Plaques
F. Discuss potential plan for Northeast and Fairview Schools
G. Wellness Calendar
H. OSSBA District 9 Meeting - October 25, 2016 @ Clinton -Please confirm registration with Mrs. Glasgow by October 17, 2016.
I. Next Regular Meeting - November 7, 2016 at 6:00 pm
11. New Business
New Business as used herein shall mean any matter not known about or which could have been reasonably foreseen prior to the time and posting of the agenda (25 O.S. 311 (A) (9). 
12. Adjourn
Anyone needing assistance to enter the Board of Education Building or special consideration during the meeting must notify the Superintendent at least twelve (12) hours prior to the beginning of the meeting. 


Individuals having a physical condition that prevents them from attending the board meeting are requested to contact this office no later than 12:00 noon the last working day before said meeting so arrangements may be made to accommodate said individuals.


This agenda was posted on the front door of the Elk City Public Schools administration building, 300 N. Boone, Elk City, OK, at ______ on __________, 2018.



Chelsea Glasgow