Regular Meeting
September 11, 2017 6:00 PM
Elk City Board of Education
222 West Broadway
Elk City, OK 73644

Note: The board may discuss. vote to approve, vote to disapprove. vote to table, or decide not to discuss any item on the agenda.


Elk City students will become life-long learners which will enable them to be cooperative, productive, responsible, and successful in a changing world.

1. Call to Order
2. Comments from public; 3 minute time limit (per individual). In accordance with School Policy BED-R, any person wishing to make public comment must notify the Superintendent 24 hours prior to posting agenda.

* The Board of Education cannot legally enter into discussions or take action on any item addressed under public comment.  State law dictates that only those matters specifically appearing on the board agenda may be discussed or voted upon by the Board of Education.  Public comment exists to allow members of the public an opportunity to bring their concerns to the attention of the Board of Education.  However, to prevent any potential violations of the Oklahoma Open Meeting Act, no interaction or discussion will occur with regard to any item addressed under public comment.  Should action be deemed to be necessary, an item will appear on the next meeting agenda for discussion and/or possible board action.

3. Consent Agenda
All of the following items, which concern reports and items of routine nature normally approved at board meeting, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration and approval of the following items (OS Section 533)
A. August 7, 2017 Regular Board Meeting Minutes.
B. Financial Transactions
1. Superintendent's Financial Report
2. Treasurer's report ending August 31, 2017.
3. Activity Fund report ending August 31, 2017.
4. New encumbrances and change orders as submitted.
4. Items for Consideration
A. Board to consider and take action to approve or not approve the revisions to the 2017-2018 School Calendar.
B. Board to consider and take action to approve or not approve the continuation of using 1080 hour calendar for the 2017-2018 school year in accordance with policy EBA- School Hours.
C. Board to consider and take action to approve or not approve the adoption of Board Policies FI- Work-Study Employment, FI-R - Work-Study Regulation, CHAH - E-Rate Record Retention and Procurement, CBBB - Internal Controls, DBD - Conflicts of Interest, CDA - Management and Investment of Funds, and CHA - Purchasing and Distribution.
D. Board to consider and take action on the employment of Stephen L. Smith Corp. as financial consultants to the School District, for the fiscal year 2017-2018.
E. Board to consider and take action to approve or not approve the ELA reading list.
F. Board to consider and take action to approve or not approve the revisions to the Extra Duty Pay Schedule.
G. Board to consider and take action to approve or not approve the revisions to the list of Activity Accounts.
H. Board to consider and take action to approve or not approve, the Estimate of Needs, and Sign Publication Sheet prepared by the auditor for the County Excise Board for the fiscal year ending June 30, 2018.
I. Board to consider and take action to approve or not approve Residency Committee for Resident Teacher, Amber Egan. Committee Members: Robin Coffman, Amanda Friesen, Gina Bolding
5. Vote to convene or not convene into executive session and do one or all of the following as provided by 25 O.S. Section 307 (B) (1) of the Open meeting Law:
A. Discuss the employment, resignation, termination, or appointment of all persons listed as such on tonight's agenda.
6. Executive Session
7. Vote to return to open session.
8. Personnel
A. Vote to employ or not employ the following individuals for the 2017-2018 school year:
1. Fourth Grade Teacher (Pending Proper Certification Documentation)
2. Pre-Kindergarten Teacher (Pending Proper Certification Documentation)
3. Paraprofessional
4. Teacher Assistant (2)
9. Superintendent's Report:
A. School Building Improvements
B. New Building Project Update
C. Report on Advantage Elk City Meeting and moving forward on Phase II Bond.
D. Resignations
E. District Enrollment
F. Next Regular Meeting - October 9, 2017 at 6:00 pm
G. Board Member Points
10. New Business
New Business as used herein shall mean any matter not known about or which could have been reasonably foreseen prior to the time and posting of the agenda (25 O.S. 311 (A) (9). 
11. Adjourn
Anyone needing assistance to enter the Board of Education Building or special consideration during the meeting must notify the Superintendent at least twelve (12) hours prior to the beginning of the meeting. 


Individuals having a physical condition that prevents them from attending the board meeting are requested to contact this office no later than 12:00 noon the last working day before said meeting so arrangements may be made to accommodate said individuals.


This agenda was posted on the front door of the Elk City Public Schools administration building, 300 N. Boone, Elk City, OK, at ______ on __________, 2018.



Chelsea Glasgow